Being a project human resources and finance administration manager is a fun and varied job. It can involve long hours and hard work, but is a wonderful opportunity to work closely with the staff across all departments, ensuring that the impact of MSF as an employer on the local community is a positive one.
In an emergency, you may be required to arrange to triple the workforce in a project in a matter of weeks, while in a regular project you may work on building training programs for the national staff.
In this role, you will take care of much of the day-to-day running of the project, from payroll to managing the international staff compound. Ultimately, you will be responsible for ensuring that the project has the right people to ensure its success.
The core responsibility of this position is to implement Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International, Regional, etc.), along with the follow up of the correct use of Financial Resources in the project.
Responsibilities
- Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions
- In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
- Ensures that monthly accountancy closure is taking place and controlled, with due quality and on due time.
- Ensures all HR, Administrative and Financial reporting of the Project
- In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.
- In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.
- Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
- Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place.
