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Project Human Resources and Finance administration manager

Laura Bianchi/MSF

At the moment, MSF is not accepting applications for project human resources and finance administration managers. Please keep checking back on our website to see when we are recruiting for this position again.


Being a project human resources and finance administration manager is a fun and varied job. It can involve long hours and hard work, but is a wonderful opportunity to work closely with the staff across all departments, ensuring that the impact of MSF as an employer on the local community is a positive one.

In an emergency, you may be required to arrange to triple the workforce in a project in a matter of weeks, while in a regular project you may work on building training programs for the national staff.

In this role, you will take care of much of the day-to-day running of the project, from payroll to managing the international staff compound. Ultimately, you will be responsible for ensuring that the project has the right people to ensure its success.

The core responsibility of this position is to implement Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International, Regional, etc.), along with the follow up of the correct use of Financial Resources in the project. 

Responsibilities
  • Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions
  • In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
  • Ensures that monthly accountancy closure is taking place and controlled, with due quality and on due time.
  • Ensures all HR, Administrative and Financial reporting of the Project
  • In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.
  • In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.
  • Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
  • Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place. 

Requirements

  • A degree in Business Administration, Human resource , Financial management or any other related field
  • Essential, working experience of at least two years in relevant and similar jobs.
  • Desirable working experience with MSF or other NGOs, in developing countries.
  • Fluent in English language
  • People management
  • High level of computer literacy (Excel , other MS-office packages) and use of internet
Desirable
  • Knowledge of mission working language and other working languages e.g French, Spanish or Arabic
  • Experience using SAP, SAGA, HOMERE etc.
  • Experience in developing training programmes

MSF is an equal opportunity employer and does not charge any application, recruitment, medical examination or training fees. 

MSF is committed to giving staff working in their home countries opportunities to take their valuable experience to work in our projects overseas.

If you are an MSF member of staff working in Kenya, Uganda, Tanzania, Ethiopia or Sudan who is interested in working outside of your home country, please approach your HR coordinator for details. They will be able to advise on the process, the criteria and where to apply – via our website or directly with the headquarter office you are currently working for.