Finance/Human Resources Assistan

MSF is a humanitarian medical organization providing emergency medical aid to populations in need.

• Job Title:Finance/Human Resources Assistant
• Work Location:Nairobi-SKID
• Duration : 12 Months (starting with 3 months’ probation period) renewable based on performance)
• Start Date:September 2025.

The selected candidate will be reporting to Finance/Human Resources Manager for SKID (Supply Kenya Intersection Department) which is an intersection entity supporting the 3 MSF missions (OCB, OCG and OCP) which have operations inside Kenya.

Responsible for payroll management, day-to-day administrative work (leaves, trainings,appraisals follow up, etc) and follow up of need in two SKID guest houses including supervision

of office and house cleaners, responsible for the petty cash and ensures the data entry into Unifield . Assures monthly reconciliations.

• Execute administrative and legal related tasks, under supervision of the Mission Finance/Human Resources Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labor and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract to meet legal requirements while defending MSF’s interests.
• Assist the Mission Finance/Human Resources Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Mission Finance/Human Resources Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Mission Finance/Human Resources Manager and/or the Finance Manager.
• Support the Mission Finance/Human Resources Manager in translating documents into local language. Assists the Mission Finance/Human Resources Manager in meetings upon request.
• Ensure encoding in Unifield is done on a daily basis and updated as required.
• Prepare the weekly or monthly cash reconciliation.
• Ensure all specimen of signatories for SKID and technical referent are up to date and/or changed if needed.
• Respect validation table and procurement procedure
• Make sure that all documents needed are in the staff file (contracts, job descriptions, ID documents, certificates, acceptance for local staff, disciplinary process, etc.), organize the files in a proper and clear way.
• Make sure that all needed documents from staff files are scanned and kept in a safe and proper place and properly organized.
• Organize the recruitment files (archiving) and ensure that the old ones are destroyed

• Education • Essential:Degree in Human Resources, Finance, Business, or Administration related Diploma
• Experience • Essential: Previous working experience of at least two years in relevant jobs (Minimum 2 years) • Desirable: Proven experience in MSF or other NGOs in developing countries.
• Languages • English Essential & Kiswahili desirable
• Knowledge • Essential: Computer literacy (word, excel, ERP) • Desirable knowledge of UniField and Homere software
• Competencies • Results and Quality Orientation, Teamwork and Cooperation, Flexibility, Respect to MSF Principles & Stress Management

If you meet the above requirements, submit your application through the APPLY NOW button below by 1st August 2025 

We apologize that due to the volume of application we receive, only shortlisted candidates will be contacted. Incomplete applications will not be considered

This vacancy is open for Kenyan Nationals only

MSF is an equal Employer and does not charge any application/recruitment or training fee. MSFCH welcomes applications from people of all sexual or gender identities and encourages women to apply.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data only for the recruitment process (i.e. receive all the information and documents necessary to proceed with the recruitment process, validation of best applications and selection of the most suitable candidate). Your personal data will be treated confidentially. MSF will not use your personal data in any other way other than for the purposes of this recruitment.