Finance Tools Specialist

• Vacancy Closing Date: 14th August 2026.

• Eligibility: This vacancy is open to Local and International Applicants.

• By applying to this position, the applicant confirms they have read, understood and agreed to fully comply with MSF Charter and MSF Behavioral Commitments and Data Privacy Policy.

Médecins Sans Frontières/Doctors Without Borders (MSF) is an international independent medical humanitarian organisation that provides assistance to people affected by conflicts, epidemics, and natural or human-made disasters and excluded from healthcare. We provide this assistance without discrimination, irrespective of race, religion, creed or political affiliation.

MSF Ubuntu is the newest Operational Directorate of Médecins Sans Frontières, grounded in the philosophy of Ubuntu - "I am because we are". With a strong emphasis on interdependence, interoperability, and locally grounded action, MSF Ubuntu aims to strengthen medical humanitarian response by placing communities at the centre of decision-making.

The Finance Tools Support Officer is responsible for the administration, optimization, deployment, support, and continuous improvement of UniField, WeFin, and other finance tools across MSF Ubuntu. The role combines finance expertise, ERP systems knowledge, business process design, and user enablement to ensure finance systems effectively support operational and strategic objectives.

The position acts as a key liaison between Finance, HR, Supply, IT, and Country Program teams, translating business requirements into effective system configurations, standardized processes, practical solutions, and sustainable ways of working. The role also leads user training, capacity building, documentation, and adoption of finance systems across the organization.

This position will be hierarchically and functionally accountable to the Regional Head of Operational Finance and will closely collaborate with the HR, IT, Country Finance Coordinators, and Country Accounting Managers.

Finance System Administration and Governance

• Acts as the finance functional focal point for UniField, WeFin, and related finance tools.

• Maintains system configurations, master data, user access, and finance-related settings.

• Monitors system performance, data quality, and compliance with MSF standards.

• Represents MSF Ubuntu in relevant UniField and WeFin platforms and coordinates enhancement requests, testing, and issue resolution.

• Provides recommendations on the effective use and optimization of finance systems.

Functional Support & Solution Design

• Provides functional support to users and troubleshoot systems and process-related issues.

• Analyzes root causes and coordinates resolution with IT, system referents, and external support teams.

• Gathers business requirements and translates them into practical system solutions.

• Supports user acceptance testing, system releases, upgrades, and new functionality implementation.

• Ensures effective integration and data flows between finance tools and related systems.

Process Improvement and Workflow Management

• Maps, documents, and improves finance processes and workflows across MSF Ubuntu.

• Develops standardized and scalable ways of working supported by finance systems.

• Ensures alignment between business processes, policies, controls, and system configurations.

• Identifies opportunities for process optimization, automation, and harmonization across Country Programs.

• Supports change management and adoption of new processes and system functionalities.

Deployment, Training and Capacity Building

• Supports the deployment, rollout, and expansion of finance tools within Country Programs.

• Designs and delivers face-to-face, virtual, and on-the-job training for finance system users.

• Coaches and support key users to strengthen local ownership and expertise.

• Assesses training needs and develop learning plans to improve user competency.

• Promotes knowledge sharing and best practices across MSF Ubuntu.

Documentation and Knowledge Management

• Develops and maintains procedures, guidelines, training materials, and user documentation.

• Ensures documentation remains current, practical, accessible, and aligned with system and process changes.

• Contributes to the development of knowledge resources and e-learning materials.

• Maintains accurate records of deployments, training activities, and key system changes.

Coordination & Reporting

• Collaborates closely with Finance, HR, Supply, IT, Country Programs, and intersection platform stakeholders.

• Provides regular reporting and recommendations to the Head of Finance Operations.

• Prepares deployment, training, and support reports and follow up on agreed action plans.

Education

• A degree in Finance, Accounting, Information Systems, Business Administration, or a related field.

Experience

• Minimum 5 years of experience working with finance ERP systems in a support, administration, implementation, or optimization role.

• Experience with international NGOs or complex multi-country organizations.

• Experience with MSF is an asset.

• Proven experience in functional support of ERP systems and finance applications.

• Experience with UniField and/or WeFin is a strong asset.

• Experience in business process analysis, workflow design, and process improvement.

• Experience delivering training, coaching, and capacity-building initiatives.

Competencies

Technical Competencies:

• Strong knowledge of finance ERP systems, configuration, master data management, and user support.

• Solid understanding of system integrations, data flows, and interfaces between Finance, HR, Supply, and related systems.

• Knowledge of system implementation lifecycles, UAT, release management, and post-go-live support.

• Strong analytical and problem-solving skills.

• Advanced proficiency in Microsoft Excel and good knowledge of Word, PowerPoint, and Power BI.

• Ability to translate complex systems and finance concepts into clear, user-friendly guidance and solutions.

Behavioral/Core Competencies:

• Ability to work collaboratively in a multicultural environment.

• Capacity to work independently with limited supervision.

• Strong analytical and problem-solving skills.

• Excellent communication and interpersonal skills.

• Strong organizational and planning skills.

• Flexibility, adaptability, and willingness to travel to field locations.

Languages

• Working proficiency in English is mandatory (incl. delivering training / webinar in English).

• Knowledge of French is a strong asset.

• Additional languages are an advantage.

• The role requires regular travel to countries of operation and MSF Ubuntu hubs.

• Travel at short notice may be required during emergencies, assessments or critical incidents.

• The post-holder may be required to work extended or irregular hours during crises.

• The role requires high levels of discretion, resilience, political judgement and emotional intelligence.

• The position will operate in a growing Operational Directorate and will require adaptability as MSF Ubuntu's structures, systems and portfolio evolve.

B- If based in Johannesburg:

• Salary and benefits will be in line with MSF reward policy, subjected to local conditions.

Other benefits include:

• Annual Leave: 25 days of annual leave per year.
• Other Holidays: Sick leave, circumstantial leave, maternity leave (21 weeks), paternity leave (4 weeks), own affairs days off, etc.
• Employer Pension contribution: 10% of basic salary.
• Insurance: International insurance for both medical and disability.
• Relocation support: Based on MSF EA terms/conditions.
• Work-life balance: Daily flexi-hours and 2 days working from home possible.
• School fees benefits: For eligible dependents, based on individual & administrative status.
• Diverse team composition: Collaborate with a global network of talented professionals, bringing diverse perspectives and expertise from around the world.
• Career Development: MSF provides many learning resources (online learning resources, regular trainings - including language, Peer to peer learning).
• Mobility: You will have opportunities to travel abroad for work, meetings, trainings and workshops; giving you a chance to experience different cultures and broaden your professional network.
• Annual home leave ticket: To be taken once every year for both staff and eligible dependents back to their home country for vacation. Only applicable to non-Kenyans and based on individual & administrative status.
• Job Location: The position will be based in either MSF Eastern Africa office in Nairobi (Kenya), or Johannesburg (South Africa).
• Contract: 2-year renewable, full-time contract.
• Start Date: As Soon As Possible.

A- If based in Nairobi, the benefits below shall apply:

• Salary: An annual salary of EUR 27,145 at HQ Grade 8 based on a full-time appointment with an annual increment of 2% every year up to a maximum of 10 years.

Work-life balance financial benefit: 

• Ranging between EUR 620 to 1,159/month based on individual & administrative status. This amount may be used to cover accommodation and utilities, transportation, etc.

• Vacancy Closing Date: 14th August 2026.

• Eligibility: This vacancy is open to Local and International Applicants.

• By applying to this position, the applicant confirms they have read, understood and agreed to fully comply with MSF Charter and MSF Behavioral Commitments and Data Privacy Policy.

• In line with MSF's Safeguarding Principles, successful candidates undergo a rigorous vetting / screening process that includes background checks and self-declaration.

• How to Apply: Apply directly via the vacancy link through the APPLY NOW button below

• Required Documents: Applicants are required to submit a single PDF document containing a Letter of Motivation and a Curriculum Vitae (CV) (in English). Please note that applications submitted without a Letter of Motivation will not be considered.

• Inquiries: If you have any questions regarding your application, contact [email protected] before the vacancy closing date. Use this email only for technical issues (e.g., automated response failure, upload issues). Applications sent directly to this email will not be considered.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your personal data will be treated confidentially. MSF will not use your personal data in any other way not foreseen for purposes of recruitment.

MSF is an equal opportunity employer and does not charge any application/recruitment fee.

Lately, MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual applying for MSF roles does it out of conviction and is ready to uphold the values and principles of MSF.