Medical Activity Manager

• Job Title: Medical Activity Manager
• Work Location: Dagahaley Refugee Camp
• Start date: 1 April 2024
• Duration: 12 months with 3 months probation and possible extension
• Deadline: 11th March 2024

This position is open to Kenyan Nationals only. The selected candidate will be reporting to the Medical Team Leader.

Defining, coordinating, and monitoring the medical activities under his/her responsibility according to MSF protocols, standards and procedures in order to ensure the delivery of quality medical care for patients and their communities as well as to improve the health condition of the target population.

• Coordinating, assessing, and supervising the proper functioning of the medical activities (HIV, TB STIs, SGBV, etc.), according to MSF protocols, standards, and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions
• Participating in the definition of annual planning and budget for the project and in the follow up of the programs / project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service.
• Checking all administrative procedures related to patients’ follow-up (individual card filling, registers, paper exit, discharge, transfers ...) are carried out correctly and according to MSF procedures
• Ensuring an efficient pharmacy management and monitoring the rational use of them. In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating future needs. Preparing the medical orders needed to implement the medical activities under his/her responsibility, and identifying and reporting to the line manager, non-medical support needs (material, infrastructure, transport, etc.)
• Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves ...). Participating in shifts and replaces a doctor, if necessary
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff under his/her responsibility in order to improve staff capabilities and to ensure both the sizing and the amount of knowledge required.
• Participating in the monthly reports according to guidelines (i.e., SitReps, medical statistical reports, etc.).
• Chair hospital morning meetings in absence of nursing director and uses meeting platforms to objectively discuss the plans for activities to improve the quality of care, ongoing activities and analyses action points set and any other concern regarding the quality of care.
• Coordination of referral activities in collaboration with partners such as UNHCR, KRCS and NCCK
• Ensure compliance with hospitalization and exit/referral criteria in the hospital.
• Maintain good collaboration with state partners as MOH, UNHCR.
• Act as the focal person in medical technology innovative tools-e.g., Telemedicine and ensure upload of at least two cases per month.
• In collaboration with the head nurse, Ensure the quality of care (a rational medical prescription for patients, Audit prescription, Mortality Audit, Satisfaction survey, CMEs).
• Ensure all evaluations/appraisals are done timely for RCOs, MOs CO, Anesthetists.
• In collaboration with the head nurse, Maintain the quarterly indicators within the sphere standards.
• Maintain a good dynamic within the medical team.
• Participate in exploratory missions if needed.
• Ensure regular CME and indicate other training needs for medical team, coach medical team members in medical activities.
• Participate in the drafting of patient incidents (PSI) in collaboration with the head nurse and IPC supervisor.
• Compile and analyze medical data at the end of a team discussion and make recommendations.
• Participate in ward rounds to ensure quality of care, use of protocols and guidelines and as teaching session for staff.
• Responsible for the data to be shared with partners on a monthly basis.
• Offer technical support to OT, ICU, Paeds-ITFC, NBU, Adult Ward, ER and Maternity.
• Gap filling for MDs when necessary
• Strong communications skills required to be able to collaborate with other actors, community focal person.
• Participate in structural meetings like monthly coordination meetings with Nairobi, biweekly project team meetings, hospital management meetings (MAM, head nurse, DMTL, MTL)
• In absence of D/MTL in the field he/she will support staff health welfare & management

• Education: Medical doctor or paramedical degree. Desirable specialization or training in Tropical Medicine or related studies
• Experience: Essential 2 year working experience related to the diploma/degree and previous experience in MSF in the field.
• Languages: Mission language English essential, local languages Kiswahili, Somali desirable.
• Competences -
  • Strategic Vision,
  • People Management and Development
  • Service Orientation Teamwork and
  • Cooperation

We apologize that due to the volume of application we receive, only shortlisted candidates will be contacted. Incomplete applications will not be considered (MSF is an equal Employer and does not charge any application/recruitment or training fee) MSFCH
Welcomes applications from people of all sexual or gender identities and encourages Women to apply.

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